Calculate your accrued paid time off, current balance, and future projection.
Current Available Balance
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Projected Balance
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Calculate your accrued paid time off, current balance, and projected future balance.
Our PTO calculator estimates how much paid time off you've accrued, what your current available balance is, and how much you'll have banked by a future date — all based on your accrual rate and pay schedule. This online tool handles the accumulation math instantly, so you don't have to track it manually across pay periods or guess whether you're close to a carryover cap.
A PTO calculator is an online tool that estimates accrued paid time off — vacation, personal days, or combined PTO — based on an accrual rate, a pay period frequency, and any PTO already used. Many employers use an accrual-based system, where employees earn a set number of PTO hours with each paycheck rather than receiving their full annual allotment all at once.
Tracking this accrual manually means multiplying a small hourly rate by the number of pay periods that have passed, then adjusting for time already used — simple in theory, but easy to lose track of over months or a full year, especially when a carryover cap or company policy change enters the picture.
An online PTO balance calculator automates this tracking, instantly showing both your current available balance and a projected balance for any future date you choose — useful for planning an upcoming vacation or checking whether you'll have enough banked time before a trip.
This calculator also supports an optional carryover cap, reflecting the common employer policy of limiting how much unused PTO can roll over from one year to the next, with anything above that cap typically forfeited under a "use it or lose it" rule.
PTO tracking matters for planning time away from work, understanding what you'd be paid out if you left a job (where PTO payout policies apply), and simply having a clear, independent check on what your HR system or payslip reports.
Our free PTO calculator provides a fast, private way to track and project paid time off without building a spreadsheet or waiting on an HR portal to update. Simply enter your accrual details and get an instant result.
Calculate PTO earned based on your rate and pay period frequency.
See your projected PTO balance for any future date you choose.
Apply your employer's carryover limit to see if you're at risk of forfeiting hours.
Keep a record of previous PTO checks for quick reference.
All calculations happen locally in your browser, never on a server.
Enter how many PTO hours you earn per pay period.
Add your current balance and any PTO already used.
Optionally enter your employer's maximum carryover limit.
View your current and projected PTO balance instantly.
Get an accurate PTO balance and projection in seconds.
Your PTO details never leave your browser or get uploaded anywhere.
Know exactly how much time you'll have banked before booking a trip.
Check whether you'll have enough PTO accrued before booking time off.
Independently confirm the PTO balance shown in your HR portal or payslip.
Estimate your accrued balance ahead of a resignation or PTO payout.
Employers generally structure PTO in one of two ways: accrual-based, where employees earn a set number of hours with each paycheck throughout the year, or lump-sum, where the full annual PTO allotment is granted all at once, either at the start of the year or on the employee's work anniversary.
Accrual-based PTO means your available balance grows gradually, so newer employees have less banked time early in the year compared to later. Lump-sum PTO means the full balance is available immediately, though some employers apply proration for employees who start partway through the year.
This calculator is built around the accrual model, since it's the more common structure and the one where manually tracking a running balance is most error-prone. If your employer uses a lump-sum grant instead, your balance simply starts at the full annual amount rather than building up incrementally.
Understanding which model applies to your employer helps set the right expectations for how your PTO balance behaves throughout the year, and whether a "projected balance" calculation is even something you need to track.
Paid time off is a real, valuable part of compensation, and having a clear, independent way to track it helps you plan time away from work and avoid unpleasant surprises.
One of the biggest benefits of a PTO calculator online is being able to project a future balance — rather than only seeing what you have available today, you can check what you'll have banked by a specific vacation date well in advance.
Factoring in a carryover cap also helps flag a potential issue before it becomes a problem: if your projected balance would exceed your employer's cap by year-end, you'll know in time to plan and use some of that time off rather than losing it.
Because accrual tracking can be easy to lose track of manually, especially across many pay periods, having a quick way to double-check your balance against what your HR system reports adds a useful layer of confidence.
The tool's privacy is also worth noting — since PTO balances can be sensitive information, running the calculation entirely in your browser means nothing about your accrual details is transmitted or stored anywhere else.
A wide range of employees reach for a PTO calculator whenever they need to plan time off or double-check their accrued balance.
Employees planning a trip check whether they'll have accrued enough PTO by their departure date, well ahead of booking travel.
New hires, who often start with little or no PTO balance under an accrual system, track how quickly their available time off will build up.
Employees who tend to accumulate unused PTO check whether they're approaching their employer's carryover limit before year-end.
Employees preparing to resign estimate their final accrued PTO balance ahead of a potential payout, where applicable under company policy.
HR and payroll professionals use PTO calculations as a quick reference when explaining accrual policies to employees.
A few policy concepts are worth understanding clearly, since they directly affect how a PTO balance behaves over time.
The accrual rate is the number of PTO hours earned per pay period, usually set so that the total adds up to a specific annual allotment (for example, an accrual rate that totals 120 hours, or 15 days, over a full year).
Many employers limit how much unused PTO can roll over into the next year. Once a balance reaches this cap, further accrual may stop, or excess hours above the cap may be forfeited at year-end, depending on the specific policy.
Some employers require employees to use their PTO within the calendar year or forfeit any unused balance, rather than allowing any carryover at all. Policies here vary significantly by employer and, in some regions, by local labor law.
Depending on company policy and local regulations, employees may be entitled to be paid out for their accrued, unused PTO balance when leaving a job — another reason having an accurate running total matters.
Because these policies vary widely between employers and jurisdictions, always confirm the specifics with your own HR department or employee handbook rather than assuming a standard policy applies.